Approved: January 30, 2016
ARTICLE I. NAME, MISSION AND OBJECTIVES
SECTION 1. NAME The name of this Association shall be "The Student Run Free Clinic Faculty Association", hereafter referred to as “SRFCFA” or the “Association”.
SECTION 2. MISSION The purpose of the Association is to engage and support faculty, clinicians and professional staff involved in the development and/or delivery of student run free clinics. This is accomplished by:
a) Creating a network of faculty, clinicians and professional staff involved in student
run free clinics and providing a forum for communication b) Providing a mechanism to share data and outcomes for the betterment of student
run free clinics c) Acting as a formal liaison to the Society of Student Run Free Clinics.
SECTION 3. OBJECTIVES
a) To promote and advance the mission and goals of student run free clinics. b) To disseminate information among faculty of student run free clinics. c) To advocate for research in student run free clinics. d) To advocate for support of faculty of student run free clinics. e) To support the education and professional development of faculty of student run
free clinics.
ARTICLE II. MEMBERSHIP
SECTION 1. MEMBERS The membership of the Association shall consist of individuals interested in the objectives of the Association.
(a) ACTIVE MEMBERS.
(1) FACULTY AND STAFF MEMBERS: Faculty, staff or clinicians actively
involved with student run free clinics. (2) RESIDENT AND FELLOW MEMBERS: Individuals enrolled in a residency
program and actively working with student run free clinics. (3) LIFETIME MEMBERS: Individuals who may be nominated by the President,
with approval of the Board of Directors, from among faculty members or resident members who have made outstanding contributions to the development and sustainability of student run free clinics.
(b) ASSOCIATE MEMBERS.
(1) HONORARY MEMBERS: Individuals who may be nominated by the
President with approval of the Board of Directors from individuals other than those who qualify as Active Members.
SECTION 2. MEMBERSHIP APPLICATIONS AND DUES
(a) APPLICATIONS: Membership applications are to be processed by the Secretary
of the association. The period of membership shall be one year. Dues are payable annually as determined by the Board of Directors.
(b) DUES: Dues for all members, excluding lifetime and honorary members, shall be
set by the Board of Directors.
(c) The dues and voting structure for members are as follows:
Membership Type Voting Dues Faculty and Staff; and Resident and Fellow
Yes Yes
Lifetime Yes No Honorary No No
ARTICLE III. OFFICERS AND BOARD OF DIRECTORS
SECTION 1. OFFICERS The officers of the Association shall be the President, President-Elect, Immediate Past President, Secretary, and Treasurer. All officers must be Active members of the Association. The President of the Association shall serve as Chairman of the Board of Directors, the President Elect as vice-chairman and the Secretary as the Secretary of the Board of Directors.
The President shall be elected annually for a term of one year and shall ascent to Immediate Past President at the end of the term. The President Elect shall be elected annually for a term of one year and shall ascend to the office of President. The Secretary and the Treasurer shall be elected to serve a one year term.
SECTION 2. BOARD OF DIRECTORS The Board of Directors shall consist of the Officers, three Board Members at Large, and a Student Representative. All shall be empowered to act for the Association during the period between meetings and shall meet on the call of the President.
The Board Members at Large shall serve a three – year term, with the three members staggering their elected years, to ensure continuity within this position. For the first term of service of this Board of Directors starting January 2016, there will be one Board Member at Large each elected to a one year term, a two year term and a three year term. The Board Members at Large shall be Active Members. The Student Representative shall be appointed by the Executive Committee of the Society of Student Run Free Clinics for a one year term.
SECTION 3. NOMINATIONS The call for nominations of President-Elect, Secretary, Treasurer, and Board Member(s) at Large, will take place at the appropriate time as designated for each Board of Director position. The process for nominating individuals will be sent to all voting members. Ballots will be sent following the close of the nomination period. Anyone nominated for President-Elect, Secretary, Treasurer, and Board Member(s) at Large must be Active Members in good standing.
SECTION 4. ELECTION The names of the candidates and brief review of their professional background shall be submitted to voting members at the close of the nominating period. Elections shall occur yearly at the Annual meeting.
SECTION 5. COUNTING OF BALLOTS The ballots received prior to the return date on the ballot will be counted. In case of a tie vote, a second ballot is to be circulated to the Active Members. Should there be a second tie vote, it shall be settled by a coin toss. The President’s designee shall certify to the President and the Secretary the results of the election and results communicated to the membership.
SECTION 6. APPOINTMENT OF ASSOCIATION MANAGER The Association Manager shall be proposed and approved by the Board of Directors. The Board of Directors shall review continuation of the appointment annually. The Association Manager shall perform managerial and administrative duties as assigned by the Board.
SECTION 7. INSTALLATION OF BOARD OF DIRECTORS The newly elected and appointed Board of Directors shall be installed annually.
SECTION 8. DUTIES
(a) PRESIDENT: The President or, in his/her absence, the President Elect shall
preside at all meetings. The President shall have the usual administrative powers of the office, except as otherwise provided. With the approval of the Board of Directors, he/she shall determine the policies and direct the activities of the Association. President shall prepare an address for presentation at the annual meeting of the Association. The President shall also notify members of their election or appointment to office or committees. The President shall appoint a non-board member to review all financial transactions on a regular basis. (b) PRESIDENT-ELECT: The President-Elect shall serve in the absence of the
President at meetings and perform other duties as assigned by the President. (c) IMMEDIATE PAST PRESIDENT: The Immediate Past President shall perform
duties as assigned by the President. (d) SECRETARY: The Secretary shall record and preserve minutes of the meetings
of the Association and should have available a roster of the members. The Secretary shall notify board members of the time and place of all meetings. The Secretary shall keep the Board of Directors informed of all activities, by recording and forwarding all pertinent correspondence. (e) TREASURER: The Treasurer shall receive, disburse, and account for all funds collected and prepare a quarterly statement of finances. The treasurer shall keep the Board of Directors informed of all financial activities and shall submit financial reports to the board. He/she shall reconcile the member roster with dues collected and reported. (f) BOARD MEMBER AT LARGE: Each Board Member at Large shall be a board
liaison of a Committee. Each Board Member at Large shall assist in advancing the goals and objectives of the Association and perform other duties as assigned by the President.
ARTICLE IV. COMMITTEES The Board of Directors shall create Committees as needed. The President shall appoint, with the approval of the Board of Directors, the chairman of each Committee. Each Committee shall submit a quarterly report to the Board of Directors.
SECTION1. COMMITTEES
(a) Communications – responsible for the creation and dissemination of all
communications to the Active and Associate Members including print and electronic. (b) Conference Programming – responsible for planning and implementing the
Annual Meeting of the Association. (c) Faculty Development – responsible for the creation, dissemination and
evaluation of educational activities relevant to the continuing professional development of Active and Associate Members (d) Membership – responsible for recruitment and retention of new Active and
Associate Members to the Association (e) Research – responsible for guiding and implementing research for the
Association pertaining to Student Run Free Clinics
ARTICLE V. MEETINGS
SECTION 1. BOARD OF DIRECTORS
(a) OCCURRENCE, PARTICIPATION AND NOTICE OF MEETINGS. The Board of
Directors plans to meet three times per year and at the call of the President. Meeting time and location shall be communicated to the Board of Directors by the Secretary. Members of the Board of Directors, or any committee designated by the Board, may participate in meetings by electronic communication and may vote electronically. (b) QUORUM. A majority of the Board of Directors shall constitute a quorum. Board
of Directors allowed to participate in voting shall be:
President President-Elect Immediate Past President Secretary Treasurer Board Members at Large Student Representative
SECTION 2. ANNUAL MEETING
The Association shall conduct an annual meeting to which all Association Active and Associate Members will be invited.
ARTICLE VI. VACANCIES AND REMOVAL OF BOARD MEMBERS
SECTION 1. VACANCIES Authority is granted to the President, with approval from the Board of Directors, to appoint an Active Member to fill vacant offices for an unexpired term.
SECTION 2. REMOVAL OF BOARD MEMBERS A member of the Board of Directors may be removed when sufficient cause exists for such removal, after notice and by two-thirds (2/3) vote of the Board of Directors or by a majority vote of the Active Membership.
ARTICLE VII. DISSOLUTION AND LIQUIDATION
SECTION 1. DISSOLUTION The Association shall continue to function until it is officially voted out of existence by a 2/3 majority of the Active Members.
SECTION 2. LIQUIDATION All liabilities and obligations of the Association shall be paid and discharged, or adequate provision shall be made therefore. All remaining assets shall be become the property of the Society of Student Run Free Clinics (SSRFC) or a similar organization as officially voted by a 2/3 majority of the Active Members.
ARTICLE VIII. INITIAL ADOPTION AND AMENDMENTS
SECTION 1. INITIAL ADOPTION The initial adoption of these By-laws shall be by majority vote of those attending the Student Run Free Clinic Faculty Network Meeting on January 30, 2016. Those who would meet the requirements for Active Membership in the Association as defined in Article II shall be eligible to cast a vote. The initial selection of the Board of Directors shall be done in the same manner.
SECTION 2. AMENDMENTS Every proposition to amend the By-laws shall be submitted by one or more Active Members of the Association to the Board of Directors. Upon review and approval, the Board of Directors shall submit to be voted on by the Active Membership either at the Annual Meeting or via mail or e-mail. The amendment shall be approved by a 2/3 majority vote of the Active Members submitting a ballot.